How to batch send messages on Telegram? Methods to improve reach rate, response rate and operational effectiveness

Last month, a team working on overseas e-commerce came to me. They tried to use various tools to conduct mass messaging on Telegram, hoping to quickly reach potential customers. As a result, a lot of messages were sent, but the response rate was very low, and some accounts even had limited functions. The team invested a lot of time and budget, and finally found that the problem was not the number of messages sent, but the quality of contacts, content strategy, and operation methods.

When conducting overseas operations, many people often focus on how to send more and faster, but ignore whether users are willing to open messages, read content, and interact. For long-term operations, reach rate, response rate and conversion rate are far more important than the number of messages sent.

if you are researchingHow to batch send messages on Telegram,What are the Telegram batch sending software?,How to improve the delivery rate of bulk sending on Telegramand other issues, then this article will combine practical operating experience to share some methods that are more suitable for long-term implementation.

How to increase the reach rate of messages by batch sending on Telegram?

many people are usingTelegram bulk sendingAt this time, we will focus on the sending speed, hoping to cover more users in a short time. But judging from actual operational results, whether users are willing to open messages is often more important than the number of messages sent. According to DataReportal 2025 data, the interaction rate of personalized content is usually significantly higher than that of unified template content, which is why the gap in the later effects of many projects is getting wider and wider.

Our team tested two sets of user lists at the same time. One group directly sends unified copy, and the other group sends different content after classifying it according to region, interest and historical interaction. The second group ended up with significantly higher open and response rates, and lower churn.

If you want to increase your reach rate, you can prioritize the following things:

• Contacts by country and region
• Sort by interest tags
• Distinguish between new users and old users
• Prepare different copywriting for different users

Many times, accurately sending 1,000 messages will achieve better results than blindly sending 10,000 messages.

What are the types of Telegram bulk sending software?

searchTelegram batch sending softwareMost of the people hope to find a tool that can improve operational efficiency. However, there are many types of tools on the market, and their functions and applicable scenarios are also significantly different. If you choose the wrong tool, the later management costs will become higher and higher.

Currently, the more common tools are mainly divided into three categories. The first category is desktop client tools, which are suitable for individuals or small teams and are relatively easy to get started. The second category is the robot system, which is suitable for channel notifications, event reminders and automatic message sending. The third category is CRM tools that can manage contacts, labels and marketing processes at the same time.

For long-term operations teams, simply having the sending function is no longer enough. Like LIKE.TGTuoke MasterIn addition to message management, this type of tool can also help teams uniformly manage user data, operational records and follow-up status, making them more suitable for continuous growth scenarios.

When choosing a tool, it is recommended to focus on the following aspects:

• Contact management capabilities
• Tag classification ability
• Automated process capabilities
• Statistics ability
• Teamwork ability

These capabilities are often more important than pure sending speed.

How to filter Telegram batch numbers more effectively?

Many teams thought that the poor results were due to the fact that the messages were not sent. Later, after investigation, they discovered that a large number of contacts themselves were invalid data. No matter how many messages you send, it’s hard to get the desired results.

We once came into contact with an overseas education project, and they imported more than 20,000 contact data. After inspection, it was found that a considerable number of the numbers had expired, and there were also a large number of duplicate data and incorrectly formatted data. This resulted in serious distortion of the overall statistical results, and the operations team always mistakenly thought it was a copywriting problem.

According to Similarweb 2025 industry research, high-quality contact lists have a far greater impact on marketing results than frequency of delivery. So at the beginningTelegram bulk sendingPreviously, it was often more cost-effective to complete the list purge first.

In actual operation, it is recommended to complete the following steps:

• Delete duplicate contacts
• Unified international number format
• Clean up error numbers
• Update user data regularly

When the list size reaches thousands or even tens of thousands, manual processing efficiency will drop significantly. It can be used at this timeNumber detection and screening serviceComplete data cleaning in advance to improve subsequent operational efficiency.

Why is Telegram’s batch sending effect getting worse and worse?

Many projects have just startedTelegram bulk sendingThe results were good at first, but after a few months of operation, the open rate, click rate and reply rate continued to decline. When this happens, many people’s first reaction is to change tools or increase the number of messages sent, but the problem often lies in the content itself.

According to the Hootsuite 2025 Social Media Trends Report, user interest in recurring promoted content continues to decline. Sending only advertising content for a long time can easily make users feel tired. Even if the message can be delivered, they may not be willing to read it.

Our team typically splits content into multiple types for rotation, such as:

• Industry information
• product updates
• Tips
• User case
• Promotions

The advantage of this is that users will not receive the same content for a long time, and the overall interaction data of the account will be more stable. It's often easier to get better results by improving the quality of your content than by continually increasing the frequency of delivery.

How does Telegram batch messaging improve user response rates?

Many teams set their goals on the number of messages sent, but what really affects conversions is the user response rate. If the user never responds to the message, it will be difficult for subsequent communication and transactions to occur.

In multiple overseas project tests, we found that users were more willing to reply to messages that looked like normal communications, rather than standardized marketing copy. For example, simply asking a question is often more likely to gain interaction than directly promoting a product.

More effective methods include:

• Use username or nickname
• Ask simple questions
• Provide clear recommendations for action
• Set up limited time activities
• Guide users to participate in discussions

For example, "Which channel do you currently mainly acquire customers through?" will usually get more responses than "Welcome to learn about our services." If users are willing to participate in communication, the chances of building trust and closing transactions will increase.

Telegram bulk sendingFAQ

Will Telegram batch sending affect user experience?

If repeated content is sent for a long time or the sending frequency is too high, users will easily ignore the message or even actively quit. Rather than increasing the number of messages sent, it is more important to increase the value and relevance of the content.

How many messages a day is appropriate for Telegram batch sending?

There is no unified standard, and there are great differences between different industries and user groups. During the operation process, the sending frequency can be continuously adjusted based on the open rate, reply rate and user churn rate.

Why are there no replies to Telegram group messages?

In most cases, it is not a failure to send, but a mismatch between the content and user needs. Optimizing content quality, user classification, and delivery timing is often more effective than increasing delivery quantity.

Can Telegram bots perform message notifications?

Can. Robots are suitable for order reminders, event notifications, system message push and other scenarios, and can help teams improve operational efficiency.

How to choose Telegram bulk sending software?

It is recommended to give priority to contact management, label management, automated processes and data statistics capabilities, rather than simply comparing sending quantities or prices.

How to start execution?

If you want to do well in the long runTelegram bulk sending, it is recommended to start with contact management, data cleaning and content classification. Focusing your efforts on increasing user interaction and conversion rates will usually yield more stable results than simply pursuing send size.

• Contact the official account manager to get a plan that suits you
• Join the overseas resource sharing group to share tools and contacts